Job Description

Title:                Accounting Specialist

Department:   Accounting

Reports To:     V.P. of Finance

Job Objective:

To provide support for the Accounting Department including all aspects of Accounts Receivable and Accounts Payable, along with various other Accounting Projects.

Responsibilities:

Accounts Receivable:

• Accurately download and post customer payments to the Accounts Receivable ledger.
• Work with various branches, and departments within the organization to adjust credit limits, pricing structure, and other items pertaining to all of the Company’s Accounts Receivable records.
• Process and post credit card transactions.
• Provide follow up on past due accounts and resolve any billing issues in a timely manner.
• Maintain spreadsheets and databases in support of customer requests.
• Maintain polite and professional communication with all customers and co-workers.

Accounts Payable:

• Review, verify and process supplier invoices in the ERP system.
• Reconcile accounts payable balances and ensure timely payments.
• Assist with weekly check printing and filing of supporting documents.
• Work with all branches and departments within the organization in creating and maintaining the Company’s Accounts Payable records.

Invoicing:

• Process invoices via third party online billing portals for various customers and monitor billing portals for payment status and updates.
• Provide various reports and spreadsheets upon Customer request.

Skills Required:  

• Multi-tasker.
• Solid data entry skills.
• Strong mathematical aptitude.
• Organized, and attention to detail.
• Strong written and oral communication skills.
• 2+ years of prior experience in an accounting position.
• Exceptional customer service orientation and negotiation skills.
• Ability to work in a team environment, and well under pressure. 
• Excellent computer skills, Outlook, Word, with an emphasis in Excel.
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.

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·College Degree in Accounting or related field or equivalent work experience.